Minutes of the Board of Directors Meeting
October 4, 2016

Board Members Present:  Carol Wikle, Jim Negri, Kern Lewis, Todd Anglin, Gary Bosley, Candi Clark, Ceta Dochterman (quorum present)

Board Members Not Present:  Obse Lubo, Ken O’Donnell

Other Rotarians Present:  Murline Monat, Dwight Perry, Heidi Hausauer, Roland Williams, Margie Ramos, Jeff Orth (DG District 5170)

Guests:  Barbara Orth (wife of the DG)

President Carol Wikle called the meeting to order at 10:44 a.m.

Secretary’s Report
On a motion by NEGRI and a second CLARK, the board minutes of September 12, 2016, were approved 7-0-0.

Treasurer’s Report
The report was tabled until the November board meeting.

Membership Report
Carol and Ceta reported that Caryl Maher would be representing the Castro Valley Eden Area Chamber of Commerce now that Bill Mulgrew has resigned as the Executive Director, which led to a discussion of Corporate Memberships.  The board agreed that any individual representing a Corporate Membership would need to go through the orientation process and all required clearances.  Ceta will follow-up with Caryl.

DG Orth stated that the local Club is able to make the rules for Corporate Membership and that the Club should make it complicated.

President’s Report
President Carol reported that the Club will purchase an iPad that can be used with the Square for Club events.  The iPad is compatible with the Square.  Bill Nott has estimated the cost at less than $400.  Since the money is in the budget, no vote was taken.

President Carol reported the ticket sales for the Breathing for Life Gala on October 22nd are less than 10% of the needed goal to raise $25,000 for the project.  All Club members need to be contacting colleagues and friends to promote tickets and sponsorships.

District Governor’s Report
District Governor Jeff Orth and his wife Barbara were the Club’s guest.  The DG visits each Club in District 5170 at least once.  DG Orth commented on the following:
•	That the role of the District is to connect the dots for the Clubs in the District.
•	Thanked the Club members (Ceta, Todd, Heidi, Jim) who attended the District Membership workshop.
•	Stressed the importance of recruiting and retaining members.
o	Need to attract young professional and use new methods to do so.
•	Stressed the importance of the Rotary brand.
o	There a great deal of information on the Rotary International, Zone 25 & 26 and District 5170 websites.
•	Commented on the Club website and the need to make the website outward facing.
o	Discussed paying for someone to maintain the website.
•	Discussed how potential and new members are greeted and integrated into the Club.
•	Reviewed the importance of service projects and social events to attract and retain members.
o	Need to promote these events to the community.
•	Discussed the three important activities to attract and retain members.
o	Where the Club is doing something (projects)
o	Social events
o	Lunch meetings
•	Discussed the importance of The Rotary Foundation.
o	Share the District 5170 coin that he is presenting to donors this year.
o	Discussed the raffle, which is being conducted with any Foundation funds.
•	Prizes to be awarded at the December Leadership meeting.
•	Club members shared the projects in which the Club is involved.

Meeting adjourned at 11:52 a.m.

Respectfully submitted,

Jim Negri

Jim Negri, President-Elect/Interim Secretary